Logistician

MEDU is seeking a Logistician to support the delivery of humanitarian and healthcare assistance within a project funded by the Italian Agency for Development Cooperation (AICS) for conflict-affected communities in Ukraine.

About the Organization

Medici per i Diritti Umani - MEDU       is an international humanitarian organization committed to delivering quality health and mental health support to vulnerable populations affected by conflict and crisis. In Ukraine, we are implementing programs focused on primary healthcare, psychosocial support, and mental health services in both urban and rural areas affected by the ongoing conflict. 

Role      :     LOGISTICIAN

Duty station      :     Dnipro with occasional trips to Mykolaiv and Kharkiv Oblasts. 

Conditions:      Contract with a duration of 6 months; required availability to reside in Dnipro, Ukraine  

Contract Nature: FOP     - Private Entrepreneur

Workload       :       35-40 hours per week

Compensation:       1,300-1,500 EUROS  -       To be determined based on qualifications 

Starting date       :      1st July 2026

Application deadline:       June 26, 2026

MAIN RESPONSIBILITIES AND ACTIVITIES

In collaboration with and under the supervision of the MEDU Project Coordinator, MEDU Administrator, and MEDU Clinical Coordinator, the Logistician will be responsible for ensuring the effective implementation of all logistics, procurement, and operational support activities of the project.

Logistics, Facilities and Asset Management

• Oversee the management of stock, including reception, storage, tracking, and distribution of medical and non-medical supplies.
• Maintain accurate inventory records for medicines, consumables, equipment, office supplies, and project assets.
• Collaborate with the Clinical Coordinator to ensure regular updates of medical stock for mobile and fixed activities.
• Ensure proper stock monitoring and reporting to avoid shortages or overstock situations.
• Oversee the management and maintenance of project offices and guesthouses, ensuring functionality, safety, and adequate provision of materials and services.
• Manage administrative services related to utilities, internet, office equipment, and general maintenance.
• Supervise accommodation arrangements, maintenance, and procurement of supplies for project guesthouses.
• Maintain updated records of project assets, including IT equipment, medical devices, vehicles, and office materials, ensuring proper tracking and management in compliance with organizational and donor requirements.
• Coordinate maintenance, repair, and replacement of equipment, facilities, and other project assets when necessary.

Fleet Management and Transport

• Manage the project vehicle fleet, including scheduling, maintenance, repairs, insurance, and documentation.
• Organize and coordinate staff and goods transportation for field missions in Dnipro, Kharkiv, and Mykolaiv regions.
• Monitor fuel consumption, vehicle logbooks, and compliance with internal transport policies.
• Ensure safe and efficient transport planning in line with security and operational requirements.

Procurement and Supply Chain Management

• Support in developing procurement plans in line with project needs and donor regulations (AICS and MEDU internal procedures).
• Manage procurement processes, including supplier selection, tendering, contracting, and purchase order management.
• Maintain and update a database of approved suppliers and ensure transparent and competitive procurement practices.
• Ensure timely procurement and delivery of medical and non-medical goods, in coordination with clinical and field teams.
• Support the definition of technical specifications, cost estimates, and procurement strategies in collaboration with project staff.
• Ensure proper documentation, archiving, and audit trail of all procurement activities.

Coordination and Support

• Support the Project Coordinator and Clinical Coordinator in planning logistical aspects of project implementation.
• Work closely with medical and field teams to ensure operational needs are met in a timely and efficient manner.
• Liaise with local suppliers, service providers, and institutions to ensure smooth implementation of activities.
• Monitor changes in local regulations affecting procurement, logistics, and transport operations.

Compliance and Reporting

• Ensure full compliance with MEDU internal procedures and donor (AICS) regulations.
• Prepare regular logistical reports, including procurement tracking, fleet status, and inventory updates.
• Contribute to internal and donor reporting with relevant logistical data and analysis.
• Ensure proper documentation and archiving of all logistics-related processes.

REQUIRED QUALIFICATIONS

• Bachelor's Degree in Economics, Social Sciences or International cooperation and development
• Minimum of one year of work experience in Logistics, Supply Chain, Service - Understanding of logistics, inventory control, and supplier management to ensure timely and cost-effective delivery
• Knowledge of relevant Ukrainian laws, donor guidelines, and ethical standards in procurement.
• Foreign languages: Working knowledge of English
• Proficient in Microsoft Office tools (Word, Excel, PowerPoint, Outlook, Teams)
• Adherence to humanitarian action principles
• Demonstrates a sense of initiative and flexibility
• Driving license type B
• Availability to travel in the regions of Dnipro, Kharkiv and Mykolaiv
• Ability to work both independently and collaboratively within a team
• Good communication and negotiation skills
• Capacity to prioritize, adapt and thrive in stressful conditions
• Proficient in coordinating and organizing his own work-flow
• Possesses strong planning and contextual analysis skills
• Ability to thrive in a multicultural context

OTHER DESIRED REQUIREMENTS

• Previous work experience in war and emergency contexts
• Previous work experience with non-profit organizations in the socio-health or mental health field
• Knowledge of the Italian language is an asset

How to apply: 

Interested candidates are invited to submit a detailed Curriculum Vitae (English version) by 26/06/2026 to:      , indicating "LOGISTICIAN" in the subject line.

Only shortlisted candidates will be contacted. Applications will be reviewed on a rolling basis, the recruitment process may be closed early if a suitable candidate is identified.

Website:       https://mediciperidirittiumani.org/?fbclid=IwAR0paad8WaX9rF0LGwrpAV6LuQY7qOnIaJiylnXwMhXuSqvF68lhMwvMm5o